DOCUMENTS / BACKGROUND
PROGRAMS / OPTIONS
Officer Candidate School
Warrant Officer Candidate School
Split Training Option
Civilian Acquired Skills Program
Simultaneous Membership Program
Foreign Language Recruiting Initiative
High School To Flight School
College First Enlistment Option
A - Law Violations
B - Waivers / Suitability
C - Military Separations
D - RE Codes / DEP Discharges
E - Height / Weight Charts
F - ARNG Loss Reason Codes
G - Education Tiers / Codes
H - Live Scan
I - Forms / Pubs / Links
J - Terms / Definitions
K - SRIP
L - NJARNG
DOCUMENTS / BACKGROUND Last Modified
c. Source documents. Recruiting personnel must examine all source documents for discernible evidence of tampering or alteration. Documents used to substantiate basic eligibility criteria will be legible, written in English, or officially translated to English. If a bilingual Soldier (having language skill identifier) translates the document(s), then a written translation signed by the Soldier, with a commissioned officer’s signature witnessing the signature, may be used. Recruiting battalions not having a Soldier with a skilled language identifier may designate recruiting personnel to translate foreign documents in a language common to Soldiers in the battalion. Designation of translator will be made in writing and kept on file at the recruiting battalion headquarters. All source documents must be original, or certified as an official copy of the original and included in the enlistment packet for enlistment into the RA and RC. These documents include transcripts for military occupational specialty (MOS) requirements or advance grade, high school
diploma, or marriage license or certificate. They will be uploaded and forwarded with the enlistment packet or handcarried by the applicant to the guidance counselor for compliance with instruction in chapter 6, section II.
d. Obtaining documents. The use of facsimile machines or email (via scanners) to provide an expeditious means of obtaining documents is authorized and may be used to prevent undue delays in shipment to training. The use of education transcripts, police checks, and court checks retrieved via agency Web sites is authorized. Documents used to verify dependents (except spouse) are not required for enlistment purposes unless a dependent waiver is required.
e. Document certification. Certification that a copy is of the original document may be made by the center commander, area noncommissioned officer in charge (NCOIC), first sergeant, company commander, operations sergeant, guidance counselor, commissioned officer, or equivalent contracted personnel assigned within USAREC. Prior to the applicant arriving at the MEPS for enlistment, the MEPS guidance counselor must examine all source documents for discernible evidence of tampering or alteration and to ensure the uploaded source documents are clear and legible. If the MEPS guidance counselor determines that a source document is questionable, the applicant will not be allowed to come to MEPS until a valid document is uploaded in the electronic management record for the MEPS guidance review and verification.
Note IAW AR 601-210: Prior to uploading source documents for enlistment processing, one of the individuals in paragraph 2-1e above must ensure that marriage certificates, divorce decrees, and birth certificates are certified originals, court-certified copies, or certified photocopies that reflect the file number (Vital Statistic) indicating filed at the county clerk office.
Note: All documents that are uploaded in ERM must be scanned as a standard PDF document. Documents that are uploaded with digital signature protection or password protection are being rejected by iPERMS and will not be viewable to the Soldier for future use. When a form needs to be uploaded that is digitally signed or password protected, the recruiter must print the document and rescan it prior to upload in ERM.
2-1. Source Documents (IAW AOC)
a. Original documents below are required for all applicants for day of processing at MEPS in order to enlist.
(1) Birth verification (documents listed in 2-4a (1), (2), (3), (5), I-551 Card or Foreign Passport)
(2) Education verification
(3) Marital verification
(4) Social Security verification
(5) Valid photo ID (Driver’s License or State ID)
(a) Applicants applying for enlistment into a Military Occupational Specialty (MOS) that requires a valid motor vehicle driver's license must possess a valid driver's license at the time of enlistment.
(b) A valid driver's license includes a provisional, intermediate, graduated, restricted, or any other terminology used by the State to identify a driver's license.
(c) The driver's license is not considered valid, when it is suspended or when it expires while the Warrior is attending Advanced Individual Training (AIT).
(d) The beginner or learner's permit may not be considered for a valid driver's license.
b. For all other processing at MEPS, applicants are required to bring a valid photo ID (see Appendix G) and original SS verification.
c. All Puerto Rico (PR) birth certificates that were issued prior to 1 July 2010, are not valid, which conforms to Puerto Rico Law 191. Applicants with a PR birth certificate containing the serial numbers listed below or a birth certificate that was issued prior to 1 July 2010 are not eligible for enlistment. They will be required to obtain another valid form of birth verification (see AR 601-210 Chapter 2). This applies to applicants and their dependents. Recruiters will check and verify that the serial numbers on all birth certificates from PR do not contain numbers within the ranges below:
(1) 6988901 through 6990400
(2) 7079201 through 7081600
(3) D6103001 through D6103500
Note: IAW ASO guidance, an applicant with an old birth certificate from Puerto Rico as described can enlist if they have a 5-year US Passport. The issue date of the US Passport is not a factor.
Note: IAW ASO guidance, a Prior Service applicant with an old birth certificate from Puerto Rico as described can enlist. They have already completed a DoD background check and therefore are exempt.
2-4. Immigration Status of Family Members
a(1). The immigration status of an applicant’s spouse, children, or immediate Family members (parents, in-laws, brother(s), or sister(s)) does not automatically disqualify an otherwise qualified applicant from enlisting into the RA or RCs. DA Pam 611-21, Chap 10 provides MOSs that require US citizenship of immediate Family member as an MOS qualification.
2-4. Lost Citizenship Documents
e. Applicants who have lost their documents may obtain new documents in the following ways:
(1) Applicants who are U.S. citizens or nationals may apply to the nearest U.S. passport agency or through the procedures described at www.state.gov (see passport application requirements). To obtain a replacement USCIS Form N-550/570 or USCIS Form N-560/561, an applicant should visit www.uscis.gov and file USCIS Form N-565 (Application for Replacement Naturalization/Citizenship Document). Birth certificates for persons born in Puerto Rico, the U.S. Virgin Islands, American Samoa, Guam, Swains Island, the Commonwealth of the Northern Mariana Islands, or the former U.S. Trust Territories of the Pacific Islands must be obtained from their respective offices of vital statistics. Panama Canal Zone birth certificates should be requested through the Vital Records Section of Passport Services as described on the State Department’s Web site at www.state.gov.
(2) The alternate form to use for loss, theft, or non-receipt of original USCIS Form I-551 card is USCIS Form G-845 (Verification Request Department of Homeland Security U.S. Citizenship and Immigration Services). This form may be obtained by the applicant from the local USCIS office and will be used to obtain verification when documents listed above cannot be obtained. This form is a secondary verification form, and the following Army requirements must be met for use of this form. USCIS Form G-845 may be used for enlistment purposes only and applicant must present a valid USCIS Form I-551 card in order to ship. An official Department of Human Services stamp and initials are required in the status verifier block. All applicants using USCIS Form G-845 must also have a verifiable Government issued picture ID such as a driver’s license, State issued ID, military dependent ID, high school or college ID, or foreign passport. In order to be valid for enlistment, the following response (no exceptions will be authorized) from a Department of Human Services official in USCIS Form G-845, section B will be accepted:
(a) This document appears valid and relates to the lawful permanent resident alien of the United States.
(b) This document appears valid and relates to the conditional resident alien of the United States.
2-7. Education Verification
b. The area NCOIC, first sergeant, company commander, senior operations sergeant, senior guidance counselor, commissioned officer, education specialist, equivalent contracted personnel assigned to USAREC, or ARNG education services personnel are authorized to perform telephonic or email verification for enlistment into the ARNG. The telephonic or email verification for ARNG enlistment must include name of applicant, date of birth, name of school, school address, school phone number, date of graduation, name and title of individual providing verification, and the name and title of individual conducting verification. Verification of education may be obtained from the applicant’s principal, registrar, school guidance counselor, or the custodian of records for enlistment in the ARNG.
2-13. Review of Enlistment Forms and Documents
Each applicant’s forms and original documents will be reviewed by an individual designated by the ARNG for completeness and accuracy before uploading and forwarding the packet to MEPS. The designee will also ensure that a specific MOS or enlistment option will not be guaranteed to an applicant before processing by the ARNG guidance counselor.
X-1. Documents Lost to Natural Disasters
As a contingency, the following guidance will be used by the ARNG to grant exceptions when source documents are lost due to natural disasters or other environmental catastrophes.
a. High School Senior and Juniors. If the applicant has not enrolled in another high school, verification will come in the form of a letter from a parent attesting to the fact that their son or daughter is a Senior or Junior with the anticipated graduation date. For high school juniors this letter must reflect anticipated mandatory return date.
b. Marriage License/Divorce Decrees. If the applicant is unable to acquire duplicated forms from the State or local government, he or she must write a detailed statement regarding the marriage or divorce, accompanied by a statement from an official that can verify the marriage or divorce (i.e. Clerk of Court or Church official). All questionable cases will be referred to DARNG for determination.
SUPPORTING DOCUMENTS (IAW AOC Appendix B)
B-1. DD Form 370
DD Form 370 will be used for all required references. The individual providing a character reference on an applicant may compose their own on bond paper or stationery instead of using the DD Form 370. However, identification data must be included. DD Form 370 may be hand-carried.
a. DD Form 370 will be obtained from all employer(s) for the year prior to waiver application. If the applicant has been unemployed for the year prior to waiver application then DD Form 370 will be obtained from the most recent employer. Any period of unemployment of three-months or longer will be explained in hand written statement. If an applicant states that a reference request will jeopardize current employment, DD Form 370 will not be obtained. If an applicant has been self-employed during the year period prior to waiver application a minimum of one DD Form 370 will be obtained from person(s) for whom the applicant performed services. DD Form 370 from employer(s) is not required to process TAG level conduct waivers unless required by TAG.
b. DD Form 370 will be obtained from schools and/or colleges where the applicant attended within three-years of application. Academic transcripts will be included if the applicant is currently attending college. DD Form 370 will be addressed to counselor or school administrator having access to the applicant’s records. When the school in question is not in session and the DD Form 370 is required; notify the ASO for instructions to continue the process.
c. DD Form 370 obtained by other armed service, RA or USAR recruiters will not be used for ARNG applications.
d. Recruiting office information block on DD Form 370 will be filled in completely. The date signed will be the date the DD Form 370 is initiated.
(1) DD Form 370 is valid for six-months, unless applicant has not been rehired or attended school since the date of initial reference.
(2) Telephonic completion of DD Form 370 is not authorized.
B-2. DD Form 369
DD Form 369 will be used to obtain all criminal record information from law enforcement agencies.This information is considered confidential and will not be disclosed for other than recruiting purposes.Signed for is only valid for six months when submitted for waiver processing. All applicants will sign the DD Form 369, regardless of if the law enforcement agency requires the signature for processing. DD Form 369 processed by other services, including RA or USAR, will not be accepted for applicants processing into the ARNG.
B-3. USAREC Form 601-210.02
Recruiters will obtain the court documents for the charges requiring the waiver; the burden of proof remains with the applicant. When records are sealed, expunged, destroyed, or carry a fee, it is the applicant’s responsibility to provide sufficient documentation to determine eligibility. USAREC Form 601-210.02 may be used to obtain information from probation and parole officers. This form will include the period of probation or conditions and the reason terminated. If checks with court agencies indicate that no probation or parole history is involved, the form is not required.
A copy of the DD Form 2807-1 and DD Form 2808, with DAT results, will be submitted with all waivers sent to DARNG. These documents are required for all TAG waivers when the charge(s) being waived are related to drugs and alcohol.
B-5. DA Form 3072-2
Applicants who require a dependency, hardship, or spouse of a military member waiver will complete DA Form 3072-2. The applicant will fill out the form using their monthly income and liabilities against civilian and military pay. Instructions for preparing the form are:
a. Block 1 and 2. Self-explanatory
b. Block 3. Enter current income, or if currently unemployed, enter monthly salary and termination date of last period of employment. Other income includes spouse’s income, money from odd jobs, and child support. The applicant must state clearly, where the income comes from. Other income if enlisted should cover any anticipated income while serving in the military from sources other than military.
c. Block 4a. Liabilities against current income will include all expenses paid out by the applicant and spouse (for example, credit cards, loans, or child support). Explain and break down what constitutes the “payment of other debts and other indebtedness or financial obligations” indicated in block 6.
d. Block 4b. Liabilities against military income should include most of the liabilities listed in block 4a,unless the particular debt is paid prior to enlistment. Explain this in the remarks section. This block is mandatory regardless of which component the applicant is enlisting. When completing this block, assumptions that housing will be provided should be avoided.
e. Block 5. Include all assets owned such as boats, recreational vehicles, mutual funds, or certificates of deports.
f. Block 6. Used to clarify anything listed on the form that require further explanation. Include all pertinent information related to current and future financial stability.
g. Applicant and witness will sign.
B-6. Document completion
All documents used in waiver requests will be typed or completed in ink. Pencil and crayon entries are not authorized. Applicant letters will be hand written, legible and will support a meritorious reason for the request. A typed version may be prepared and added to the request to translate poor penmanship.
B-7. HRR Form 100
Field Enlistment Checklist. This form will be used to ensure requirements are meet for a Field Enlistment. Completed checklists will be forwarded to MEPS for processing.
B-8. HRR Form 200
ARNG 09R and 09S Checklist. This form is used to ensure requirements are meet for in support of the 09R and 09S options. Completed checklists will be forwarded to MEPS for processing.
B-9. HRR Form 201
ARNG Federal OCS Checklist. This form is used to ensure requirements are meet for Federal OCS. Completed checklists will be forwarded to MEPS for processing.
B-10. HRR Form 202
Basic Branch Officer Accession Moral Checklist. This form will be used when requesting a Basic Branch Officer Accession Moral Waiver.
B-11. HRR Form 203
Warrant Officer Accession Moral Checklist. This form will be used when requesting a Warrant Officer Accession Moral Waiver.
B-12. HRR Form 204
Specialty Branch Accession Moral Checklist. This form will be used when requesting a Specialty Branch Officer Accession Moral Waiver.
B-13. HRR Form 205
ARNG Warrant Officer Predetermination Application Checklist. This form will be used when submitting a Warrant Officer Predetermination Application (except for WOFT applications, see
HRR Form 206).
B-14. HRR Form 206
ARNG Warrant Officer Flight Training Program Application. This form will be used when submitting a Warrant Officer Flight Training Program Application.
B-15. HRR Form 369
Live Scan Consent for Enlistment. The purpose of this form is to obtain consent of applicant’s fingerprints prior to enlistment in order to prevent fraudulent entry. Completed forms will be uploaded into applicant ERM. The MEPS GC is not authorized to annotate corrections to this form. Instructions are listed below.
a. Recruiters will ask applicants questions 1-8 and select the appropriate answer. All yes answers require an explanation in the remarks section. For all law enforcement incidents list the following details: approximate date of the offense(s); City, County and State of the police and court(s); and the disposition or outcome. Prior service applicants must list all violations that occurred prior to, during and/or after enlistment into military service. For applicants who answer no to all questions, there marks page is not required.
b. The recruiter must provide the applicants full name and PRID.
c. Upon completion of the form, the recruiter will provide their full name and date as well as their digital signature.
B-16. HRR Form 801
Request Exception to Policy for Prior Service Training. This form will be used to request an ETP for exceptionally qualified PS applicants required to attend Army BCT.
B-17. NGB Form 21
Annex A, DD Form 4, Enlistment/Reenlistment Agreement (ARNG). This form will be used as the official record the enlistee was duly counseled and advised as to all aspects of their enlistment in the ARNG. This form is available only in an electronic format on the Army National Guard Publications and Forms Library at https://www.ngbpdc.ngb.army.mil.
B-18. NGB Form 22-3 Request for Waiver (ARNG)
This form will be used to request from ARNG all waivers and exceptions to policy as described regarding enlistment in the ARNG. TAG, or their designated representative, will determine use of NGB Form 22-3 within the State and will authenticate the form for all request for waivers submitted to ARNG-HRR. This form is available only in an electronic format on the Army National Guard Publications and Forms Library. Instructions are listed below.
a. To: Enter the approval authority for the disqualifying condition and the mailing address.
b. From: Enter the unit of assignment, address, and UIC.
c. Date: Enter the date the request was forwarded to the next level.
d. Name: Enter the name of the person for which the waiver is being submitted (applicant) in Last, First, Middle Initial format.
e. MTOE/TDA PARA/LINE No., MOS: Enter the paragraph (301) and line number (01), with appropriate MOS (11B1O) the applicant is enlisting for.
f. Disqualification: Enter the type of waiver being requested. (Administrative, Medical, Moral).
g. Paragraph: Enter the paragraph from the reference which identifies the disqualification and requires a waiver for enlistment. (AR 40-501, AR 601-210, AOC)
h. Authority/Regulation: Enter the applicable reference and publication date.
i. Recommendation: Enter the unit commander’s recommendation for approval of the waiver. Recommendation must include an appraisal of the applicant’s potential value to the service and expected value to the unit.
j. Section I - Prior Service Data.
Item a. Choose Honorable or Other. If other, specify the type of discharge.
Item b. For NPS, enter "NPS." For PS, enter the date of discharge from discharge document.
Item c. Enter the reenlistment code from discharge document.
Item d. Enter the separation program designator.
Item e. Enter the authority the Soldier was last separated from.
Item f. Enter the information as listed on the discharge document. Enter the DoD ID number, if known. Do not enter social security number.
Item g. Enter prior service. (USA, USAR, ARNG, USN, USAF, USMC, USCG).
Item h. Enter the prior service entry date from discharge document.
Item i. Enter the discharge date.
k. Section II - Character of Service.
Item a. When no incidents exists, enter “NONE” in date block. When incidents exists, enter appropriate information. Types are relative to Article 15 and Courts Martial.
Item b. If no incidents exists enter “NONE” in the number of days block. When lost time does exists, complete all columns in category.
Item c. If no promotions exists in last period of service, enter “NONE.” If applicant has received promotion(s), then provide requested information.
l. Gaining unit commander or representative. Enter the typed name and grade.
m. Signature and date: Self-explanatory.
n. Accompanying Documents: List is not all inclusive. Additional documents may be required.
o. Continuation from previous lines: Self-explanatory.
B-19. NGB Form 594
Annex to DD Form ARNG Civilian Acquired Skills Program Agreement. This form is to be used as the official MOU stating which enlistment option and pay grade an enlistee is entitle to obtain when enlisting into the ARNG under the CASP and subsequent acknowledgement of additional agreements by such an enlistee. This form is available only in an electronic format on the Army National Guard Publications and Forms Library
B-20. NGB Form 900 High School Verification
This form will be used to verify applicants who claim to be in good standing to graduate as high school students. NGB Form 900 will be used to construct the MRD for CIHSJR applicants. Completed forms will be uploaded into applicant ERM. The MEPS GC, NCOICs/RRSCs are authorized to complete and annotate corrections to this form. This form is available only in an electronic format on the Army National Guard Publications and Forms Library at https://www.ngbpmc.ng.mil/Forms/NGB-Form/.
a. Section I – Student Information.
Block 1. Enter students name in last, first, middle name format.
Block 2. Select State in which the student will enlist into the ARNG.
b. Section II – School Information.
Block 3a. Enter complete school name.
Block 3b. Enter complete physical address for school. Post Office Box addresses are not authorized for this block.
Block 4. Select student current grade level. High school junior or senior.
Block 4a. Enter date student will graduate. Estimated dates are authorized for CIHSJR where the final graduate date has not been established.
Block 4b. Enter the last regularly scheduled day of school for current school year.
Block 4c. Enter the first regularly scheduled day of school for the upcoming school year. Leave this blank for current seniors. Enter school official name providing information, title, phone number, email address, and date. Collect signature from school official.
c. Section III – Consent and Authorization.
Block 5. Enter number of days authorized to miss from school. This number must be captured by the parent/guardian of the applicant, regardless of applicant age. Collect name, signature, and date of applicant and/or parent/guardian. Parent/Guardian signature is required when the applicant is less than 18 years old. Recruiter will enter their name, date and sign. Digital signatures are not mandatory with use of this form. NCOICs/RRSCs are authorized to complete and annotate corrections to this form.
Note: IAW NGB guidance, NGB Form 900 (High School Verification) does not require a school seal.
B-21. NGB Form 901 College Enrollment Verification
This form will be used to verify applicants who claim to be enrolled as a student at a University or college. This form will be used to determine the applicant’s education level as well as establish the earliest date available to attend training. Completed forms will be uploaded into applicant ERM. The MEPS GC, NCOICs/RRSCs are authorized to complete and annotate corrections to this form. This form is available only in an electronic format on the Army National Guard Publications and Forms Library at https://www.ngbpmc.ng.mil/Forms/NGB-Form/.
B-22. NGB Form 902 Tattoo Screening
This form will be used to capture descriptions of an applicant tattoo(s) that may require an ETO for enlistment purposes. This form is not required as long as the tattoos meet current standards. Completed forms will be uploaded into applicant ERM. The MEPS GC is not authorized to annotate corrections to this form. This form is available only in an electronic format on the Army National Guard Publications and Forms Library at https://www.ngbpmc.ng.mil/Forms/NGB-Form/.
B-23. NGB Form 905 Suitability and Waiver Checklist
This form is used to assist the RRNCO and the RRSC with Suitability Review and Enlistment Waiver requests. Completed forms will be uploaded into applicant ERM. ASO is authorized to annotate corrections to this form when supported by substantiated documents and verified telephonically. This form is available only in an electronic format on the Army National Guard Publications and Forms Library at https://www.ngbpmc.ng.mil/Forms/NGB-Form/.
B-24. NGB Form 906 College First Enlistment Option Statement of Understanding (SOU).
This form will be used by the MEPS GC to determine eligibility for the college first enlistment option, explain requirements when entering the college first option, and to document the Soldier's understanding of the college first enlistment option. Completed forms will be attached to the DD Form 1966 and uploaded into applicant ERM. This form is available not currently in use. This information will become part of the Soldier's military personnel records that are used to document personnel management actions.
Applicants may be eligible for enlistment with or without waiver as indicated in each case. Applicants may have a waiting period as cited in paragraph 4-32 if they have had parole, probation, or incarceration (see Chap 4).
Note: IAW AOC Annex A, it is the policy of NGB that all information pertaining to alleged or suspected records of arrest and/or conviction on applicants for enlistment will be verified with state and local law enforcement agencies.
Note: IAW AOC Annex A, the applicant has the burden of proof. In cases where records have been sealed, expunged, or destroyed it is the applicant’s responsibility to provide sufficient documentation to determine their eligibility.
2-11. Applicant Interview
a. Recruiter will interview applicant on any records of arrest, charges, juvenile court adjudications, traffic violations, probation periods, and dismissed or pending charges or convictions, including those that have been expunged or sealed.
2-11. Law Violations Not Disclosed
a. Guidance Counselors upon receipt of a records check that lists a law violation(s) not previously disclosed, will initiate match proceedings in accordance with Retain Procedures.
Note: For Live Scan applicants not yet enlisted, follow Unfavorable Results Instructions.
2-11. Minor Non-Traffic or Higher Charges
a. If an applicant claims to have a charge of minor non-traffic or higher offense, then police record checks using DD Form 369 will be run for the city, county, and state where the applicant has lived, worked, and attended school for the past 3 years. Police record checks using DD Form 369 are also required to be run in the city, county, and state where the applicant claims to have been charged with a minor nontraffic or higher offense, regardless of how long ago the charge occurred.
2-11. Pending Charges
a(2). If applicant is subject to pending charge(s) that would not require a waiver if found guilty, Armed Services Vocation Aptitude Battery (ASVAB) testing is authorized. If applicant is subject to pending charge(s) that would require a waiver if found guilty or if placed on probation or parole, or if given a suspended sentence, all processing will be terminated (Refer to Para 4-34 Pending Charges-Civil Restraint).
2-11. Police Record Check and Court Check
b. The police record checks will indicate the name on the applicant’s social security card (USCIS Form I-551 card for those who are permanent resident aliens), the name the applicant is enlisting under, as well as the name on birth certificate, maiden name, or any other name the applicant is known as. In cases where the name is clearly derived from the originating name (i.e., Dick from Richard or Stephen from Estaban), all names will be listed. Criminal history information will be maintained with strict confidentiality. If reply from police authorities or court records clerk is not received within 7 working days, and every effort to obtain police/court clearance has been exhausted, then the recruiting battalion commander may authorize to process disclosed offenses as self-admitted offense and enlist applicant into the ARNG if a conduct waiver is not required.
Note: For self-admitted offense refer to AR 601-210 para 11-2b.
Note: Memorandums are acceptable to complete a record IAW ASO Guidance.
(1) These checks may be mailed and are required to be completed and at the MEPS prior to shipping to IADT or within 30 days after enlistment in the ARNG.
(2) Applicants who claim no law violations or claim only minor traffic offenses are not required to have police record checks or court checks. However, police record check or court check must be obtained to verify disposition if applicant claims reckless, careless, or imprudent driving.
(3) Police/court documents where the offense(s) occurred will be obtained from-
(a) City or municipal, military installation law enforcement.
(b) County law enforcement.
(c) State law enforcement.
(d) Court documents.
(e) Probation departments.
(f) Adult correctional facilities.
(g) Juvenile correctional facilities.
(4) Applicants requiring a conduct waiver for any misconduct or major misconduct level offense, regardless of disposition, will have police record checks obtained from-
(a) City or municipal, military installation law enforcement.
(b) County law enforcement.
(c) State law enforcement.
(d) Court documents.
(e) Probation departments.
(f) Adult correctional facilities.
(g) Juvenile correctional facilities.
2-11. Telephonic Police Records Check
c. Telephonic police checks are authorized by station commander, area non-commissioned officer in charge, commissioned officers, company commanders, recruiting first sergeants, guidance counselor, recruiting battalion operations personnel, or equivalent contracted personnel assigned to the ARNG. The person obtaining telephonic police records check will sign a written report on DD Form 369. Memorandums are acceptable IAW ASO Guidance.
2-11. FBI and Foreign Checks
c. Forwarding a DD Form 369 to the Federal Bureau of Investigation, a foreign government, or foreign police agencies is not authorized.
2-11. New Police Checks
d. New police checks are required if new arrests or convictions occurs since previous checks were conducted and will be run in accordance with Para 2-11.
2-11. Police records check not released or a fee is charged
e. If law enforcement agency states, in writing that it will not provide information or that a fee is required and copy of that statement is maintained in recruiting battalions, police records check will not be required. The completed DD Form 369 will contain reference to that written statement. The DD Form 369 will be forwarded with the enlistment packet. ARNG must update every 5 years those written documents used for references of agencies that do not release records checks.
2-11. Sex Offender Check
f. Each applicant will be specifically asked whether he or she is a registered sex offender and asked if he or she is required to register as a sex offender. Responses to this question will be captured in the remarks section of the DD Form 1966, page 4. Additionally, a query of the National Sex Offender Public Registry must be conducted on every applicant that processes for enlistment. If the applicant is a registered sex offender or required to register as a sex offender, enlistment is prohibited.
2-11. Sex Offender Checks (IAW AOC)
a. All applicants processing for the ARNG to include in-service commissioning programs: OCS, WOFT, Warrant Officer, Chaplains and Chaplain Candidates, Health Care Professionals, and in-service applicants will have a sex offender query conducted prior to enlistment. The name on the query must conform to AR 601-210.
b. Queries will include a search of all States and Territories. Searches which return with name, age, and reported address matches to the processing applicant will have a local search completed using the DD Form 369 at the local sheriff’s office. All search results will be uploaded into the applicants ERM.
c. When questionable results are posted, the MEPS GC will submit a workflow to the ASO for additional guidance. Queries will be conducted using the National Sex Offender Public Website.
d. Applicants who are required to register as a sex offender are not authorized enlistment. No waiver may be considered for this requirement. See chapter 5 for Police and Court Records Checks.
2-14. Background Investigations and vetting requirements (IAW AOC)
National Intelligence Agency Check (NIAC) for non-citizen Army enlistees prior to shipment to training is rescinded. For Expedited Screening Protocol (ESP) see AOC Appendix F.
2-14. Background Investigation and Vetting Requirements
a. All accessions require submission of a NACLC or higher personnel security investigation, favorably adjudicated to Secret or higher level. Guidance counselors must ensure that all personnel security investigation submissions are for Secret or higher level at accession into the RCs or entry into the DEP. Fingerprint check results are required prior to entry onto AD or shipping to training or first duty assignment, unless results are present in Joint Personnel Adjudication System, for PS Soldiers.
(1) Documents required for NACLC include-
(a) Live-scan fingerprint or FD 258 (Applicant Fingerprint Card).
(b) Standard Form (SF) 86 data (Questionnaire for National Security Positions) and-
1. Authorization for release of information.
2. Authorization for release of medical information.
3. Applicant certification of information.
4. Signature release of credit check.
(2) Documents required for single scope background investigation include NACLC criteria and processing by the personnel security screening liaison.
(3) Exceptions to the guidance above may be provided by NGB, ARNG-ASO on a case-by-case basis.
b. In addition to the favorable completion of a NACLC, all non-U.S. citizens processing for enlistment into the ARNG require a favorable completion of a NIAC, which includes the Federal Bureau of Investigation Foreign Terrorist Tracking Task Force check.
(1) NIACs will be submitted through the Guidance Counselor Resource Center (GCRc) to the Linguist Support Office.
(2) If results indicate a nexus to terrorism, the non-US citizen is disqualified from further processing or continued service in the RA, USAR, or the ARNG.
(3) Polygraphs may be administered with the voluntary consent of the enlistee to mitigate derogative results from the NIAC.
(4) Refusal to undergo a counterintelligence-focused interview or an issue-specific polygraph may result in an inability to resolve adverse results.
(5) Unresolved results may lead to the disqualification of the non-US citizen from further processing for enlistment or continued service in the Regular Army, Army Reserve, or the Army National Guard.
c. Homeland Security Presidential Directive (HSPD) 12 establishes a mandatory, Government-wide standard for secure and reliable forms of identification issued by the Federal Government.
(1)The DOD common access card is the DOD Federal credential. The submission of the NACLC and favorable fingerprint check results are required for initial common access card issuance.
(2) Favorably adjudicated NACLCs meet final HSPD 12 credentialing standards. Recruiting personnel will check DOD adjudication system of record for a previous investigation that meets HSPD 12 credentialing standards for common access card issuance (provided there has been no break in service of more than 2 years since the last
background investigation) to determine if HSPD-12 adjudication requirements have been met.
4-29. Conduct Standards
Acceptability for enlistment of persons who have records of court convictions or other adverse dispositions is based on conduct standards given in this section.
a. These standards screen out—
(1) Applicant who is legally precluded from serving in the U.S. Armed Forces.
(2) Applicant whose background poses serious questions about fitness for service.
(3) Applicant who is unsuitable for participation in special programs.
(4) Applicant who is likely to pose serious disciplinary problems.
b. Such cases divert manpower resources from performing military missions. Applicants will be advised that all arrests, convictions, or other adverse dispositions must be revealed. Recruiting personnel will obtain the criminal history of all applicants.
4-33. Required Investigations
a. Enlistment will be suspended pending an investigation of the case (for example, completion of police records check, copies of court documents, discussion with probation officer, or review of correctional facility records, as applicable). Processing may continue if the applicant-
(1) Admits to a record (including arrests, charges, other adverse dispositions, and convictions); or
(2) Does not admit to a record, but the enlisting agency has reason to believe such a record exists.
b. For persons admitting to an arrest record-
Note: For self-admitted offense refer to AR 601-210 para 2-11b.
(1) Who state that later conviction or other adverse dispositions occurred, a waiver is required as a self-admitted or alleged record (if such offenses require a waiver) when one of the following applies:
(a) Civil authorities refuse to furnish the information.
(b) No record of the information exists.
(c) Applicant is unable to obtain the records.
(d) Offense occurred outside the United States, its territories, or possessions and obtaining a police record check is prohibited.
(2) Who states that no conviction or other adverse dispositions occurred, a waiver to permit enlistment is not required when one of the following applies:
(a) Civil authorities refuse to furnish the information.
(b) Applicant is unable to obtain the records.
(c) Offense occurred outside the United States, its territories, or possessions and obtaining a police record check is prohibited.
c. The investigation will include-
(1) All documents required for enlistment and all documents required under paragraph 4-28.
(2) Police record checks as required by this regulation.
BACKGROUND CHECKS (IAW AOC)
5-2. Police Check Procedures
a. DD Form 369 will indicate the name the applicant is requesting to be enlisted as; as well as the name on their birth certificate, maiden name, and any other name the applicant is also known as. In situations where an applicant is known as Matt but his actual name is Matthew, it is not necessary to list Matt as "also known as" (also true with Tom, Tommy, Thomas; Jim, Jimmy, James, etc.). However, in cases where the name is not clearly derived from the originating name (such as Dick, Richard; Esteban, Stephen, etc.), all names will be listed prior to DD Form 369 being completed by the servicing agencies.
(1) DD Form 369 must be signed by the applicant.
(2) Computer generated and photocopies of DD Form 369 are acceptable.
b. DD Form 369 from civilian agencies will complete section III, items 12 through 16, and must be original.
c. Telephonic police checks are authorized by NCOIC/RRSC, commissioned officers, company commanders,recruiting First Sergeants, guidance counselors, recruiting battalion operations personnel or equivalent contracted personnel assigned to the ARNG. The person obtaining telephonic police records check will sign written report on DD Form 369 blocks 14 through 16 and state in block 13 name & number of agency contact. Forwarding DD Form 369 to the Federal Bureau of Investigation, a foreign government, or foreign police agencies is not authorized.
d. A police record check is not required from law enforcement agencies that charge a fee and/or require fingerprints for arrest and/or conviction information. When police record checks are not required as described above, the recruiter will reference information obtained in DD Form 369, section III, item 12. The recruiter will complete DD Form 369 as if it were going to be forwarded to the appropriate law enforcement agency.
e. If a city or county does not have their own police agency and/or is covered by another agency,and/or arrest records are maintained by another agency, the RRNCO will have a statement written in block 12 of DD Form 369 explaining which agency has jurisdiction over that area. The RRNCO will complete blocks 14 through 16, and enter the city name in the agency block.
f. If law enforcement agencies will not complete DD Form 369, but will allow recruiting personnel to view the records, the recruiter will complete and sign the DD Form 369. In so doing, the recruiter will include a comment to the effect that they have viewed the police records that relate to the alleged offense or offenses.
g. The use of the DD Form 369 is restricted to police/sheriff/trooper only, they are not be used for court record checks. State websites are only authorized for state required DD Form 369 Police Record Checks as outlined in AR 601-210 para 2-11a. If city and/or county police agencies claim that they report all arrests and citations to their state website, they must state so in writing in the same manner as AR 601-210 para 2-11e.
h. The use of USAREC Police Agency List (PAL) is not authorized.
i. The DD Form 369 is valid indefinitely unless new law violations have occurred after the DD Form 369 has been completed.
j. Applicants with disqualifications:
(1) Applicants who claim the following conduct offenses require the police agency report, court document, or other records to clearly identify the other person involved:
(a) Assault, simple assault, fighting, or battery.
(b) Domestic battery and/or violence.
(c) Unauthorized use of a vehicle or joyriding.
(2) Applicants who claim the following conduct offenses require the police agency report, court document, or other records with the dollar value to determine the offense level:
(a) Check, worthless, making or uttering, with intent to defraud or deceive.
(b) Illegal and/or fraudulent use of a credit card, bankcard, or automated card.
(c) Grand larceny, larceny, or conversion.
(d) Stolen property, knowingly received.
(3) Applicants who claim the following conduct offenses require police agency report or other records to determine the nature of the offense:
(a) Indecent exposure.
(b) Contributing to delinquency of minor.
(c) Any offense that originated as a charge that was sexual in nature.
(4) Applicants that receive additional punishment (i.e.: additional fine, suspended license, extended probation, etc.) for failure to appear, failure to pay fine, or contempt of court is considered an Other Adverse Disposition (OAD). Questionable cases are to be sent to ASO for suitability review.
5-4. Court Check Procedures
a. The USAREC Form 601-210.02 is used to obtain court dispositions only when original court documents are unavailable.
b. USAREC Form 601-210.02 will be filled out by court or probation officials.
c. When a court will not complete USAREC Form 601-210.02, but will allow recruiting personnel to view the records, the recruiter will complete and sign the USAREC Form 601-210.02. The recruiter will include a comment reflecting they have viewed the court records that relate to the alleged offense or offenses.
EXPEDITED SCREENING PROTOCOL (IAW AOC Appendix F)
F-1. Expedited Screening Protocol (ESP)
All applicants for military service who enter into a contract for service and all Service members with an open initial national security background investigation will be referred for ESP if review of their Standard Form 86 (SF-86) indicates a need to screen for potential risk concerning allegiance to the United States, foreign preference, or foreign influence concerns. ESP will augment and enhance vetting mechanisms used to inform military service eligibility determinations pertaining to enlistment, induction, or appointment within the Army National Guard.
a. Applied to military accession populations with open initial national security background investigations. These individuals will be referred for ESP if a need to screen for potential risks associated with allegiance to the United States, foreign preference, or foreign influence concerns is identified through a review of their Standard Form (SF) 86.
b. Applied to identify the above potential risk indicators and meet requirements and guidelines outlined in the Federal Investigative Standards for Tier 3 / Tier 5 investigations and Guidelines A, B, and C of the National Adjudicative Guidelines found in Security Executive Agent Directive 4.
F-2. Potential High Risk Indicators
a. The Accessions Suitability Office (ASO) will notify the Recruit Sustainment Program (RSP) of Soldiers who are identified by the Expedited Screening Cell (ESC) as having potential high risk indicators.
b. New enlistees ARNG RSP (with continuous active duty for training of 180 days or less). Upon completion of suitability due process as outlined by DoD and Army separation policy, members with unfavorable ESP results may be separated by the battalion commander or a request for retention may be submitted.
c. Serving members (enlistees with continuous active duty of 181 days or more). After suitable due process as outlined by DoD and Army separation policy, commanders will forward a request to separate or retain members with unfavorable ESP results to the DCS, G-1 (DAPE-MPA) for final action by the ASA (M&RA).
F-3. Notifications and Separation Procedures
Unfavorable ESP Results Notification. If the ESP produces unfavorable results, the ESC will notify the Military Department concerned or the Coast Guard, as the case may be. The notification will read: “[Named Individual] has high risk indicators with no available mitigating information.”
a. Entry-Level Performance and Conduct Separations.
(1) An enlisted Service member may be separated while in entry-level status when it is determined that the enlisted Service member: no longer meets the requirements for eligibility for enlistment or induction as specified in DODI 1304.26; or is unqualified for further military service by reason of unsatisfactory performance, conduct, or both. Evidence of an enlisted Service member being unqualified may include lack of capability, lack of reasonable effort, failure to adapt to the military environment, or minor disciplinary infractions.
(2) When separation of an enlisted Service member in entry-level status is warranted by failure to meet the requirements for eligibility for enlistment or induction; or unsatisfactory performance, conduct, or both, the enlisted Service member should be processed for entry-level separation. However, entry-level status does not preclude separation for any other reason authorized by this issuance when such separation is warranted by the circumstances of the case.
(3) Counseling and rehabilitation requirements are normally important aspects of the reason for separation. Except in separations based on failure to meet the requirements for eligibility for enlistment or induction, separation processing may not be initiated until the enlisted Service member has been formally counseled concerning those deficiencies as reflected in appropriate counseling or personnel records.
b. An enlisted Service member in entry-level status should not be separated for unsatisfactory performance, minor disciplinary infractions, or both, when this is the sole reason, unless appropriate efforts at rehabilitation have been made under standards prescribed by the Secretary of the Army.
a. The Secretary of the Army has the authority to waive the requirements to separate or disqualify individuals with unfavorable ESP results on a case-by-case basis. A waiver may only apply to a single individual and cannot be applied to groups. Waivers must explain why the individual is deemed mission essential while acknowledging the associated risks identified through the ESP.
b. The Secretary of the Army may delegate, in writing, to an Assistant Secretary or to a Deputy Chief of Staff, respectively, the authority to grant waivers to retain an individual with high-risk indicators and to accept the risk on behalf of the Secretary of the Army, as the case may be.
c. Any waiver decision by the Secretary of the Army will be informed by an executive summary of ESP results to be provided by the ESC upon request.
The Secretary of the Army, or their designees, will provide copies of all approved ESP waivers to the Under Secretary of Defense for Intelligence and the Under Secretary of Defense for Personnel and Readiness explaining why the accession or retention of the individual is in the national security interest of the respective Military Service.
ACCESSIONS RECORD MANAGEMENT AND PROCESSING (IAW AOC Appendix H)
H-1. iPERMS Super-user
Each State and Territory is authorized one iPERMS super-user with permissions for personnel records from all three components. This user is authorized to access the performance (commendatory, education, and disciplinary sub folders), service, medical, and administrative folders for the purpose of obtaining records required to facilitate Army National Guard accessions. OSMs and the RRF should contact their state G1 to determine who this super-user is for their State or Territory. If a State or Territory does not have a super-user assigned, they should coordinate with the POC in PPOM 15-020 para 5. OSMs and the RRF shall have applicants initiate and sign an SF Form 180 prior to obtaining records required for accession. The SF 180 must be kept on file for a minimum of three years.
H-2. Army National Guard Accessions Clerk
The Army National Guard Accessions Clerk at the National Records Center in St. Louis is available for OSMs and the RRF to facilitate prior service records requests that cannot be fulfilled by a State or Territory's iPERMS super-user. An applicant endorsed SF Form 180 is required and must be kept on file for a minimum of three years. The point of contact is SSG Nicholas A. Connery at
firstname.lastname@example.org or by phone at 314-538-2305.
H-3. Accessions Suitability Office
Personnel assigned to the Accessions Suitability Office have iPERMS super-user access and can receive requests for records for all three Army components. To facilitate quicker turnaround times for record requests the RRF shall have applicants initiate and sign an SF Form 180 prior to obtaining records required for accession. Please send the encrypted email with the signed SF 180 to
email@example.com. Once the SF 180 is received, the ASO will query iPERMS for the requested documents and send them via email encrypted to the requestor.