1 - Introduction
2 - NPS / GNPS
3 - Prior Service
4 - Waivers
5 - Processing Applicants
Conditional Release IRR
Lawful Permanent Residents
Recruit Force Pool
IET Seat Management
Drug Alcohol Testing
6 - MEPS Processing
7 - Documents / Background
PROGRAMS / OPTIONS
Officer Candidate School
Warrant Officer Candidate School
Split Training Option
Civilian Acquired Skills Program
Simultaneous Membership Program
Foreign Language Recruiting Initiative
High School To Flight School
College First Enlistment Option
A - Law Violations
B - Waivers / Suitability
C - Military Separations
D - RE Codes / DEP Discharges
E - Height / Weight Charts
F - ARNG Loss Reason Codes
G - Education Tiers / Codes
H - Live Scan
I - Forms / Pubs / Links
J - Terms / Definitions
K - SRIP
L - NJARNG
PROCESSING APPLICANTS Last Modified
a. USMEPCOM Reg 40-1 Medical Processing and Examination
b. USMEPCOM Reg 601-23 Enlistment Processing
c. USMEPCOM Reg 611-1 Enlistment Qualification Tests
d. DoD Manual 1145-02 MEPS
e. AR 40-501 Standards of Medical Fitness
f. USMEPCOM Medical Prescreen SOP
g. Completing USMEPCOM Form 680-3A-E
5-1. Importance of applicant processing
a. Processing is usually an applicant’s first personal introduction to the Army. If courtesy, tact, efficiency, and integrity prevail in this first contact, the applicant will have reason to believe that their decision to enlist in the ARNG is a wise one. Applicant processing will-
(1) Ensure that records are prepared accurately. These records are a matter of major importance during the person’s military Service, in later civilian life, and even after death.
(2) Be a smooth transition from civilian to military life for those accepted for enlistment.
(3) Provide appropriate advice and assistance to all applicants.
(4) Ensure that personal documents are returned to all applicants for enlistment.
(5) Identify all applicants who have difficulty speaking or understanding English (including permanent resident aliens residing in the United States less than 1 year, whose native tongue is not English, and all NPS applicants from Puerto Rico).
(a) Inform identified applicants that they will be taking an English Comprehension Language Test (ECLT) at MEPS.
(b) Advise all identified applicants that those who score 74 or below on the ECLT will be required to take English language training prior to IET.
(6) Use the Army Recruiting Information Support System segment applicable to the Army pay and entitlements to inform applicants of the requirement to establish and maintain a financial account.
(7) Capture all tested or self professed foreign language ability on the DD Form 1966.
b. Persons who prepare, control, and transmit applicant enlistment records and forms will-
(1) Complete and assemble all required forms.
(2) Compare similar entries and verify discrepancies with the applicant.
(3) Establish that entries on forms are correct before signatures are obtained.
5-2. Processing elements
Processing generally consists of-
a. Preliminary determination of qualifications.
b. Administration of mental and medical examinations.
c. Preparation of records and forms.
d. Administration of oath of enlistment.
e. Movement of personnel.
a. During all phases of applicant processing, particular care will be taken to prevent erroneous and fraudulent enlistments. An applicant will be rejected on clear evidence that he or she does not meet enlistment criteria.
b. In no case will an individual be processed or enlisted into the Army before discharge, separation, or conditional release from another branch of the US military.
5-3. Prohibitions (IAW AOC)
a. Female applicants enlisting into combat arms MOS will be enlisted as follows:
(1) All female Officers, ROTC Cadets, OCS Candidates and NCOs that request to branch, re-branch or reclassify to Infantry or Armor must have approval from their TAG before an Infantry or Armor school can be scheduled. Applicants must be properly screened prior to their approval to attend training. As with any request for training, States and Territories should review the Soldier's DA Form 705's, height/weight screenings, past evaluations, and officer or enlisted record briefs to assist in making the determination if a Solider is prepared to attend the course.
(2) An approval memorandum signed by the Soldier's TAG must be sent to ARNG-HRR. Approval memos will be sent to firstname.lastname@example.org. Approval authority cannot be delegated below TAG. Once ARNG-HRR receives the approval memo and sends back a verification response, the State/Territory may approve the IN/AR Course reservation in ATRRS. Under no circumstances will a female applicant be enlisted into previously closed positions without meeting the “Leader First” requirement and approved in writing by The Adjutant General.
b. Transgender applicants will process for enlistment in accordance with current ARNG-HRH and ARNG-HRR operational messages. These applicants will be treated with dignity and respect.
c. The maximum distance ARNG Soldiers may travel involuntarily between their residence and the IDT training site must be within-
(1) A 50-miles radius of the IDT site. Will not exceed one and a half hours of travel time one-way by car under average traffic, weather, and road conditions.
(2) A 100-miles radius of the IDT site. (This restriction is applicable to enlisted Soldiers only.) An alternative that can be applied when conditions prevent the possibility of the 50-mile radius rule. It will not exceed 3 hours of travel time one-way by car under average traffic, weather, and road conditions.
(a) The Soldiers must be assigned to units that normally conduct MUTAs on two consecutive days (MUTA-4).
(b) Government-provided meals and quarters must be furnished at the training site.
(c) The following statement will be placed in the remarks section of the DD Form 1966 when enlisted outside of the determined radius: "I understand that the unit into which I am enlisting is farther than the reasonable commuting distance as defined in AR 135-91."
5-4. Shared functions
The CG, USAREC, DARNG, the CG, USMEPCOM, and commanders of major overseas commands complete an applicant’s enlistment processing.
a. The DARNG will-
(1) Determine final acceptability of applicants for enlistment.
(2) Process applicants to the extent possible; this processing will determine their tentative acceptance at the recruiting station before sending them to the MEPS.
(3) Fund applicant transportation, meals, and lodging in conjunction with moving to and processing at the MEPS.
(4) Coordinate meal and lodging arrangements with the MEPS.
(5) Through the ARNG guidance counselor located at the MEPS, administratively process all PS applicants for enlistment in the ARNG before administering the oath of enlistment.
(6) Process PS applicants when they are not qualified by grade or MOS for enlistment into a specific unit vacancy, if approved by the Selected Reserve unit commander. The recruiting activity may obtain telephone approval before the enlistment is accomplished.
(7) Inform ARNG recruiting officials that they may enlist PS applicants who are qualified to be trained into positions designated by the unit commander on REQUEST as “will train.”
b. The USMEPCOM commander processes applicants and enlistees as prescribed in DoD Manual 1145-02 and AR 601-210.
5-5. Required forms for applicant processing
Particular care must be taken in completion of required forms prior to entry of applicant data into the Army Recruiting Information Support System database. Recruiters must brief all applicants that the data provided will start and follow their records throughout their career in the RA, USAR, or ARNG. The recruiter must ensure that the applicant reads the privacy act statement and reads, completes, and signs the authority for release of information and records. Forms that are required for initial enlistment application are as follows:
a. DD Form 1966
b. SF 86.
c. USMEPCOM authorized document.
d. DD Form 2807-2.
e. DD Form 369.
5-14. Transportation and subsistence
a. Transportation and subsistence will be furnished to an applicant only when either of the following applies:
(1) Applicant is tentatively accepted for enlistment.
(2) Applicant is recalled for enlistment after his or her name is reached on a waiting list.
b. Return transportation and subsistence from MEPS to point of initial acceptance (such as, recruiting station or residence, as appropriate) will be furnished to rejected applicants and acceptable applicants who cannot be enlisted at the time.
5-32. Processing Procedures (IAW AOC)
PS applicants who require Army BCT will process at the MEPS to have their security investigation submitted. PS currently holding clearance will have their clearance verified by the State Security Office (SSO), Security Assistant (SA), or ASO through JPAS. Verification must be uploaded into the Electronic Record Management (ERM) within 72 hours of accession.
ADMINISTRATION OF ASVAB
The ASVAB is an enlistment test for recruiting purposes and a student test for career and vocational counseling purposes.
a. In the enlistment process, the ASVAB measures general trainability. It serves to determine eligibility for enlistment and to establish qualifications for assignment to specific skills.
b. ASVAB testing policy is applicable to NPS, PS, and Glossary NPS applicants. PS personnel will follow testing (trainability) requirements as stated in Chapter 3 of this criteria.
Note: IAW para 2-11, if the applicant is subject to pending charge(s) that would not require a waiver if found guilty, Armed Services Vocation Aptitude Battery (ASVAB) testing is authorized. If applicant is subject to pending charge(s) that would require a waiver if found guilty or if placed on probation or parole, or if given a suspended sentence, all processing will be terminated.
a. The recruiter should not sponsor an applicant for testing who is not eligible to enlist. Applicants who have not reached their 17th birthday will not be tested for enlistment purposes. MEPS will not test an applicant who appears to be under the influence of alcohol or drugs.
b. Under no circumstances will any person who is assigned or attached to the ARNG assist or become involved in any way with the testing process beyond that of applicant processing procedures required by the MEPS. No member of the ARNG may administer or score tests.
c. Recruiter may advise applicants that commercial study guides are available, as well as the Army-sponsored, DOD approved Web site: www.March2Success.com.
d. An ASVAB information pamphlet is designed to familiarize applicants with the types of questions found on the actual ASVAB tests. The recruiter is authorized and encouraged to furnish this pamphlet to the applicant for familiarization with the kinds of questions on the test and an answer sheet for practice.
e. To prepare for administration of the ASVAB, the recruiter is responsible for ensuring that each applicant recommended for testing has fully and accurately completed and signed USMEPCOM authorized document. The recruiter must certify that information on the applicable form is correct. With respect to ASVAB testing, item 14 must be accurately and completely filled in to give the true testing history of an applicant, if applicable. There are two common errors made in this section-
(1) Incomplete test history (that is, initial or retest).
(2) No report or erroneously reported previous tests (that is, ID, test version, and date). When this information is not accurately reported, an applicant may be tested too early, or tested with the wrong test version. Incorrect or incomplete information on the USMEPCOM authorized document is recruiter error. ASVABs erroneously given to applicants based on wrong information result in an invalidated test score. Consequently, a waiver request to the retest policy for an immediate retest will not be approved. However, if the recruiter has accurately reported the official information on the USMEPCOM authorized document and USMEPCOM is in error, requests for an immediate retest will be considered. Requests will be submitted through CNBC to DCS, G-1 (DAPE-MPA).
f. The ASVAB production tests are given at either MEPS or their affiliated military entrance test (MET) sites. Scores received on tests at locations other than MEPS or MET site will not be accepted for enlistment.
g. The first ASVAB administered is the initial test of an applicant. This policy applies regardless of the following:
(1) Testing in either the enlistment or student testing program.
(2) Service sponsor.
h. The ASVAB scores are valid for enlistment purposes for 2 years from the date of test administration for potential applicants. Test scores remain valid beyond the 2-year period for members currently contracted into the ARNG and waiting shipment to IADT.
i. The most recent valid ASVAB score from either the enlistment or student-test program is the score of record for enlistment purposes. Defense Manpower Data Center and REDD Reports are authorized for PS enlistments.
j. Recruiter should advise applicants not to use crib sheets, talk during the test, leave a test room without authorization, use calculators or slide rules, glance onto tests of neighbors, or work on a portion of the test other than the one being administered. Further, the use of cell phones, digital cameras, and any other electronic devices are not permitted during ASVAB testing. Such behavior will result in the applicant’s removal from the test session and/or invalidation of test results.
k. Applicants for the enlistment ASVAB will be required to provide photographic ID, such as driver’s license, student ID card, passport, and so forth, to the test administrator before testing. Individuals without ID will be required to have their right thumbprint imprinted on the USMEPCOM authorized document. Applicants without photo ID who refuse to be thumb printed will not be permitted to test. During processing, applicant signatures will be compared to ensure proper applicant ID.
l. Test scores will be invalidated for any individual found to be a “ringer” for an applicant. A ringer is an individual who takes the ASVAB in place of the true applicant. Both the ringer and the applicant will be barred from retesting for a period of not less than 2 years.
m. The scores of an invalidated ASVAB cannot be used for enlistment.
n. Applicants tested at MET sites should not be sent to the MEPS for further processing until official scores are available from the MEPS. Applicants who do not meet minimum score requirements to enlist will not be sent to the MEPS for further processing.
o. An applicant who has answered at least one question on the ASVAB is considered to have tested in terms of eligibility for retest.
Note: Retests are authorized at computerized MET Sites. However, if applicant had previous test invalidated the applicant must retest at MEPS. RFP soldiers cannot take an ASVAB retest IAW SMOM 13-015.
a. A retest is any ASVAB administered after the initial ASVAB. Note: IAW USMEPCOM Reg 611-1 Para 3-4, any ASVAB test, including confirmation and student tests, within 2 years of any previous ASVAB test is a retest and will be counted toward the retest policy.
b. A complete ASVAB will always be administered.
c. Applicants may be given the first retest no earlier than one calendar month after the initial test. For example, if the initial test is administered 16 October, the first retest is authorized on or after 16 November.
d. Applicants may be given the second retest no earlier than one calendar month after the first retest.
e. Subsequent retests may be given no earlier than at 6-month intervals. For example, if a retest is administered on 16 December, then any further retesting is prohibited until on or after 16 June of the following year.
f. To request to validate test scores for individuals inadvertently tested early, submit a waiver request to CNGB.
g. The MEPS commander has authority to immediately retest applicants tested under adverse conditions when-
(1) An entire testing session is disrupted, for example; a fire drill, power failure, undue noise, and so forth.
(2) An applicant, through no fault of their own, is unable to complete the test, for example; an applicant is called away from test because of an emergency. This does not include the requirement for an applicant to leave a test session because of an illness that existed before the beginning of the session because applicants are routinely cautioned not to take the test if ill.
h. Recruiters are not authorized to have applicants retested for the sole purpose of increasing aptitude area scores to meet standards prescribed for enlistment options or programs.
5-8. Confirmation Test
Reference: USMEPCOM Reg 611-1 Para 3-14.
i. The MEPS commander may require an applicant to take a confirmation test when previous test was not
administered at MEPS and-
(1) There is a score difference of plus 20 or more percentile points between the AFQT score on a retest and the previous AFQT.
(2) There is reasonable cause to suspect improper means were used to influence or inflate ASVAB test scores.
j. The confirmation test will be administered at a MEPS.
k. The confirmation test is used to validate previous AFQT score results in question and will not be used for enlistment purposes.
5-10. High School Testing Program
a. The student ASVAB is administered in high schools in support of the DOD Student Testing Program.
b. Recruiters may recommend students 17 years of age and older to take the ASVAB in high school. The results of a student ASVAB given to a 16 year old high school junior may be used for enlistment after the 17th birthday.
c. Some high schools have mandatory student testing. For enlistment purposes, mandatory tests count toward the waiting period for retests. This does not restrict repeated testing while in high school; it may restrict the use of these scores for enlistment purposes if an applicant is concurrently testing for enlistment at MEPS or MET site. If a recruiter is working with an applicant for enlistment who is in high school, the following applies:
(1) The waiting period between tests (enlistment or student) must be honored.
(2) Only the last valid test score (enlistment or student) qualifies for enlistment.
d. Tenth grade student tests count as the first ASVAB test. Note: This is in contradiction to DoD Manual 1145-02, which states it does not count as a first test.
5-11. Special purpose testing
a. Special purpose tests are authorized for use by MEPS and are listed in DoD Manual 1145-02.
b. Enlistment and student testing has priority over special purpose testing.
c. If a MEPS schedule does not permit timely scheduling to give special tests, test control officer, assistant test control officer, or education specialists may administer them.
5-11. Tailored Adaptive Personality Assessment System (TAPAS) (IAW AOC)
c. TAPAS is a measure of personality characteristics (for example, achievement, and sociability). TAPAS asks respondents to indicate their preference for various kinds of work activities and environments. TAPAS items consist of pairs of personality statements for which a respondent’s task is to choose the statement in each pair that is “more like me.” For example, “A job that requires me to teach others” or “A job that requires me to work outdoors.”
(1) All applicants processing for enlistment through the MEPS are required to take the TAPAS regardless of their education Tier or ASVAB CAT. Applicants processing at a location that is not resourced to administer the TAPAS are not required to test. Applicants processing outside the continental United States (OCONUS), with the exception of Alaska, Hawaii, and Puerto Rico, are not required to take the TAPAS. This data is for collection purposes only and applicants are not required to pass this test.
(2) The TAPAS results will be input into RZ. MEPS Guidance Counselors are required to scan the test results into the Electronic Records Management (ERM) under “Waiver/TAPAS Report."
(3) Tier 1 education applicants with a CAT III-B who were previously screened out via TAPAS are now eligible to process for enlistment.
(4) CAT IV applicants enlisting under the Foreign Language Recruiting Initiative (FLRI) 09C enlistment option are eligible to enlist regardless of their TAPAS scores.
(5) PS/GNPS applicants whose separation was for misconduct or other adverse reasons are not required to take the TAPAS.
(6) Passing score on TAPAS is not required for all O9C (FLRI) Enlistment Option applicants.
(7) Validity. The TAPAS scores are valid for two years.
WORK PREFERENCE ASSESSMENT
5-11. Work Preference Assessment (WPA) (IAW AOC)
f. WPA was developed to measure the "Fit" between person and MOS/Army environment. It is research only and will have no impact on applicants who process at the MEPS. The data collected will be used to analyze the predictive validity and classification potential of the test. There is no intent for WPA to tell an applicant what to do or make decisions for them. Rather, if validated for use at some future time, it is designed to help them make better choices.
(1) Applicants that take the WPA will not receive a score and the system does not have the ability to print a score report (the research is completely seamless to the applicant and the guidance counselors at the MEPS).
(2) WPA will only be administered at the MEPS.
(3) The WPA will only be administered to applicants who are not already ASVAB qualified.
AFQT PREDICTOR TEST
5-11. AFQT Predictor Test (APT) (IAW AOC)
d. The APT is an online test recruiters can use to predict an applicant's full-length AFQT score. To improve accuracy of the AFQT prediction, it is recommended that the APT be proctored to prevent the applicants from using unauthorized material. The APT consists of 20 questions (4 Arithmetic Reasoning, 8 Word Knowledge, 3 Paragraph Comprehension, and 5 Mathematics Knowledge), can be taken multiple times, and does not affect the applicant's ability to take the PiCAT or the ASVAB.
(1) APT Testing Procedures:
(a) After review and explanation of the Privacy Act, recruiters will register applicants and provide them a unique access code. Site URL to register applicant is www.dmdc.osd.mil/icat-ar.
Note: Access codes are valid for 30 days. Once the code is used, the applicant has 48 hours to complete the test.
(b) Applicants must go to the following link in order to take the APT and must use the code provided by the recruiter: www.dmdc.osd.mil/icat/apt.
Note: Recruiters can access their applicant's score in the "Authorization and Reporting" tab as soon as the applicant completes the APT.
(2) Temporary Reservations with APT results.
(a) Once an applicant has completed the APT and the Prescreen Score Report is available, the results of the report can be entered in the Test Score section of RZ. It is imperative that line scores are entered exactly as listed on the report. Once the scores have been entered, they cannot be edited and will require deletion if an error occurs.
(b) Select "Add EST" in the "Test Scores" section. Then under "Test Date" enter the date listed on the Score Report.
(c) Select Manage Temporary Reservation and APT scores that were entered should match what was entered from the Prescreen Score Report. All remaining steps remain same when making a reservation.
5-11. Prescreen Internet-Based Computerized Adaptive Test (PiCAT) (IAW AOC)
e. The Prescreen ASVAB is a test that is very similar to the CAT-ASVAB. It can be used to predict ASVAB scores. The PiCAT can only be taken once. It is imperative that the correct SSN is entered during time of registration. Once a SSN is used, it cannot be used again. Incorrect SSNs will cause a mismatch thus taking away both that individual and the true SSN holder's ability to take and use the PiCAT. It can also be used to enlist into the military if the Prescreen ASVAB score can be verified later on at a MEPS or MET site by having the potential applicant take a short verification test (V-test). PiCAT has the same number of subtests and has a similar number of questions as CAT-ASVAB. It is intended for use as an un-proctored test, and therefore, a test administrator is not required. To take a Prescreen ASVAB, the potential applicant must contact a military recruiter and obtain an access code.
(1) PiCAT eligibility.
(a) Applicants with any test history will not be able to take the PiCAT verification test. This includes applicants (NPS/GNPS/PS) who have test history over two years old. Be aware that although the system will allow you to register an applicant for the PiCAT with previous test history (regardless of the elapsed time), they will not be able to take the verification test at the MEPS.
(b) Applicants with a SASVAB that has not been assigned a Service Processing For (SPF) code can still take the PiCAT.
(2) PiCAT Testing Procedures.
(a) Applicants must be 17 years of age to be authorized to take the PiCAT.
(b) After review and explanation of the Privacy Act, recruiters will register applicants and provide them a unique access code. The RRNCO may register applicants at www.dmdc.osd.mil/icat-ar. Access codes are valid for 30 days. Once the code is used, the applicant has 48 hours to complete the test.
(c) Applicants must go to the following link in order to take the PiCAT and must use the code provided by the recruiter: https://icat.dmdc.mil/icat/picat. Applicants are not authorized to take the PiCAT in school or on a school computer.
(d) The applicant will need to achieve a minimum Armed Forces Qualification Test (AFQT) on the first five sections of the test in order to complete the remaining sections. Applicants who do not achieve the minimum AFQT score (AFQT 25) will not be permitted to proceed to a proctored verification test (V-test) and a full ASVAB will be required to be taken for enlistment.
(e) Recruiters are able to access applicant's PiCAT score results once applicant has completed the test. Prescreen Score Report must be uploaded in ERM if PiCAT is going to be used for enlistment. Applicant will have 30 calendar days once the PiCAT is completed to take a V-test at the MEPS. The PiCAT is time stamped and will expire to the minute it was finished. Therefore it is not recommended to project for the V-test on the 30th day as it may not be administered in time.
(3) Temporary Reservations with PiCAT results.
(a) Once an applicant has completed the PiCAT and the Prescreen Score Report has been uploaded,the results of the report can be entered in the Test Score section of RZ. It is imperative that line scores are entered exactly as listed on the report. Once the scores have been entered they cannot be edited and will require deletion if an error occurs.
(b) Select "Add PiCAT" in the ASVAB information section. Enter "pre" in the Test Version section,then under Test Date enter the date listed on the Score Report.
(c) Select Manage Temporary Reservation and PiCAT scores that were entered should match what was entered from Prescreen Score Report. All remaining steps remain same when making a reservation.
(4) Processing Procedures with PiCAT results.
(a) Applicant completes PiCAT.
(b) Upload PiCAT Prescreen Score Report in ERM.
(c) Project applicant for ASVAB by selecting "Verification Test," from the dropdown on the projection screen in RZ. Verification test can be completed at the MEPS or at a MET Site with PiCAT capabilities.
(d) Upload a USMEPCOM Form 680-3A-E in ERM with "PiCAT Verification" written across the top.
(e) The SGC/GC will project the record in MIRS to reflect "V-Test" as the test to be taken in the comments. This will document the proper test on the USMEPCOM Form 727-E.
(5) PiCAT Verification Test (V-test).
(a) Applicants will have 30 calendar days once the PiCAT is completed to take a V-test at the MEPS. The V-test is a 25-30 minute proctored test to confirm the applicant took test properly. The V-test validates the PiCAT score for use as the official test score of record and will detect any inconsistencies that will cause an unconfirmed test result.
(b) If the V-test is confirmed, the applicant will enlist under their PiCAT score.
(c) If V-test is not confirmed, the applicant will be automatically routed to a full length ASVAB and the resulting score will be the score of record. The V-test is considered an initial test, current retest rules will then apply.
(d) Applicants will be randomly chosen to take a full length ASVAB in addition to the V-test in order to continually validate the testing algorithms. It is only for research purposes and is not used for enlistment.
Note: IAW USMEPCOM INFO-18-09SEP-209, Beginning October 1, 2018 the number of applicants who are randomly selected to take the full version iCAT following a passed verification test (Vtest) will be decreased. DPAC will reduce the number of applicants randomly selected for the follow-on iCAT from 20 percent to 5 percent.
5-11. Occupational Physical Assessment Test (OPAT) (IAW AOC)
g. The Secretary of the Army directed the Army to implement the Occupational Physical Assessment Test (OPAT) in order to ensure that incoming Soldiers are set up to succeed, reduce injury rates and attrition in Initial Entry Training, and improve Army Readiness. OPAT is a four-event test that consists of the Standing Long Jump (LJ), Seated Power Throw (PT), Strength Deadlift (SD), and the Interval Aerobic Run (IR).
(1) All NPS Soldiers must take and pass the OPAT performance standards for their Military Occupational Specialty's (MOS's) Physical Demand Category (PDC) within 90 days of shipping to Basic Combat Training.
(2) Due to the overall success of first time OPAT testers meeting their MOS OPAT requirements the 120-day ship window is no longer mandatory. The earliest date a new enlistee can have a reservation pulled is 30 days or later due to the time it takes to receive the background investigation results.
(3) States will fill the earliest seats available to improve the ARNG's monthly training seat utilization rates. All scheduled shippers that have passed their OPAT test will be considered for renegotiation to the left and ship as soon as possible to IET.
5-5. Field Enlistment (IAW AOC)
This method best utilizes systems and serves as a means to eliminate unnecessary transportation expenses.
a. The PHA or IMR may be used for this enlistment process only. Applicants who must complete any portion of the enlistment process at the MEPS will not be processed under this paragraph. The only exception is when an applicant must complete incentive annexes at the MEPS.
b. PS Applicants eligible for incentives.
(1) Incentives must be processed at the Military Entrance Processing Station (MEPS) per AR 601-210 unless otherwise directed per FY SRIP policy in effect.
(2) Applicant must accept a PSEB SRIP incentive that has been awarded through the REQUEST system via the ARNG incentives system.
(3) Applicant must have an incentive written agreement with a valid bonus control number on the addenda approved through REQUEST or the incentive management system.
(4) The incentive written agreement is not valid if executed prior to or after the date the oath of enlistment is rendered.
(5) Enlistments for the PSEB will be executed within current regulatory guidance and any additional requirements directed by DARNG or the current FY SRIP policy.
c. All PS applicants who meet “Field Enlistment” criteria will utilize the HRR Form 100 (Field Enlistment Checklist).
d. Live Scan results are required to be posted in ERM prior enlist confirm for field enlistment applicants.
Note: USAR discharge orders (e.g. Format 500) generally do not annotate a narrative reason for discharge. Contact the ASO with the applicant's SSN and the ASO can access PERNET to retrieve the narrative reason.
ADMINISTRATION OF MEDICAL EXAMINATION
a. USMEPCOM Reg 40-1 Medical Qualification Program
b. AR 40-501 Standards of Medical Fitness
c. USMEPCOM Medical Prescreen SOP
d. UMF 40-1-4 Refractive Eye Surgery Worksheet
e. UMF 40-1-10 Over 40 Applicant Questionaire
f. Over 40 Examinations
Consent of parents or guardians is required before execution of any medical examination of an applicant under 18 years of age. Medical examinations in accordance with AR 40-501 are required for all persons, except those outlined in DoD Manual 1145-02, when applicable.
5-13. Medical examinations
a. DoD Manual 1145-02 will govern medical examinations conducted at MEPS. Each applicant will prepare an DD Form 2807-1 and DD Form 2808 in his or her own handwriting.
b. DD Form 2807-2 will also be prepared and forwarded to the examining facility with the applicant’s enlistment packet.
c. Applicants enlisting in the ARNG physical examinations will be valid for 2 years from the date of administration.
d. For applicants currently serving in any component (excluding IRR) physical examinations are valid for 5 years from the date of administration.
LAWFUL PERMANENT RESIDENTS (LPR)
a. SMOM 20-038 ETP for I-551 Card Holders during COVID-19
Note: IAW ASO guidance, applicants with immigrant visas marked as permanent residence can enlist. Refer to Immigrant Visa Example. Requires ASO suitability approval.
5-53. Processing requirements for lawful permanent residents (LPR) (IAW AOC)
Lawful Permanent Residents (LPRs) must present a valid I-551 card, which will expire no earlier than 6 months after the proposed ship date. Applicants not meeting this standard require an approved citizenship suitability review from the ASO, prior to enlistment processing. LPR Warriors will be enlisted into the SELRES, unless otherwise directed by NGB. DA G-1 is the approving authority for all I-551 card ETP actions. All I-551 card exceptions must be approved on a suitability review workflow.
a. I-551 card exceptions to policy may be requested for LPR applicants:
(1) With an expired I-551 card, and a USCIS receipt showing the applicant has already paid for the renewal or replacement of the I-551 card.
(2) When the I-551 card will expire within 12 months of enlistment into the SELRES.
(3) When the I-551 card extension which is going to expire within 6 months of the proposed ship date. This is for 10-year I-551 cards only. It is not authorized for 2-year conditional I-551 cards.
b. Warriors obtaining naturalization prior to shipment.
(1) MEPS GC will scan a copy of the certificate of naturalization, certificate of citizenship, or US passport into the appropriate folder in ERM.
(2) Submit a citizenship suitability review in Recruiter Zone, requesting to change the Warrior’s status from LPR to US Citizen.
(3) With an approved workflow from the ASO, the Warrior can be changed in all systems to a US Citizen.
(4) If the Warrior would like to renegotiate into a security clearance MOS, the GC or State Operations must notify the State Security Manager (SSM) of the change in citizenship status. The SSM will upload the appropriate citizenship document and notify the DOD-Central Adjudication Facility (CAF). The Soldier will not be allowed to renegotiate into a clearance MOS until his/her status is changed to reflect a US Citizen.
c. When processing an applicant who is a conditional I-551 card holder, as outlined in paragraph 2-4b, the MEPS GC will review the following statement with the applicant that is entered by the ASO in the free text of the DD Form 1966: “I understand that if I forfeit my conditional permanent residence status for any reason, I will be subject to separation proceedings as outlined in AR 635-200 (Enlisted Separations) and any other requirements mandated by the Army for a Soldier who is not lawfully admitted to reside in the United States.”
Procedures to process immigrant aliens for enlistment are the same as for U.S. citizens. For aliens enlisting for an MOS not requiring a security clearance, initiate a request for NACLC, the same as a U.S. citizen. Recruiters and guidance counselors should advise all non-U.S. citizen applicants to bring a completed USCIS Form N-400 (Application for Naturalization) when they ship to BCT if they would like to apply for expedited U.S. citizenship processing. The USCIS Form N-426 (Request for Certification of Military or Naval Service) will be signed at the reception battalion. Each BCT location has USCIS officers present to assist in the naturalization process.
Note: IAW SMOM 16-030, The Selective Service Number question opens for all male applicants born after Dec 31, 1959. For Immigrant Aliens answer "No" to the Selective Service Number then place a comment "Immigrant Alien".
RECRUIT FORCE POOL (RFP)
5-30. Recruit Force Pool (IAW AOC)
Enlistment into the Inactive Army National Guard (ING) - the Recruit Force Pool (RFP) Program. The proponent regulation for the RFP program is NGR 614-1, which should be used for enlistment guidance. The RFP enlistment option will enhance States and Territories' ability to manage their end-strength. All States and Territories that are currently over their current Fiscal Year (FY) end strength ceiling are encouraged to use this option. This program is available for LPR Warriors who are awaiting favorable Military Service Suitability Determination (MSSD) and National Security Determination(NSD) results.
a. Personnel accounting and strength reporting. Although not counted against ARNG Selected Reserve end strength, RFP Warriors are members of the Ready Reserve of the Army. The RRC will ensure that all RFP Warriors are tracked in the VULCAN, RFP management category until they are released from the RFP.
(1) Applicants who enlist into the RFP program must be fully qualified for enlistment into active status in the ARNG.
(2) Warriors who enlist under the RFP program cannot, by law, re-enter the ING at a later date.
(3) RFP enlistment is appropriate for applicants who cannot ship to their initial entry training (IET) for more than 120 days after becoming eligible to enlist in ARNG; these applicants may enlist into the ING through the RFP program and be assigned to the Recruiting and Retention Command RFP designated position (duty MOS 00F1O), paragraph 026A and line 52A.
c. Enlistment into the RFP.
(1) The applicant will complete the enlistment process at the MEPS as outlined in AR 601-210.
(2) An applicant enlisting into the RFP will establish a date, no more than 485 days into the future, at which time they will ship to IET. At a date, which is 120 days from the IET ship date the RFP Warrior will be required to enlist into active status in the ARNG.
(3) Non-LPR applicants may enlist for a 1x0 term. LPR applicants may enlist for a 3x0 term.
(4) RFP Warriors will not be issued a Military ID Card.
(5) RFP Warriors will be in an inactive status and not a member of the Selected Reserve.
(6) RFP Warriors will not be accounted for in the paid strength of the ARNG until they have enlisted into active drilling status.
d. RFP Phase 1 (LPR and Non-LPR).
(1) LPR applicants who wish to contract into the Inactive National Guard (ING) will be assigned to the State RSP Unit Identification Code (UIC). State Automated Unit Vacancy System (AUVS) Managers will manually build the designated position (duty MOS 09M1O, Delayed Trainee), using paragraph 026A and line 52B to accommodate LPR applicants. They may enlist into the RFP for a single term of 3 years. The MEPS GC will manually produce (not system generate) the DD Form 4-series for enlistment into the RFP. Training seats for LPR (09M) applicants will not be reserved until MSSD, NSD results are received. The applicant will enlist into the ARNG SELRES no later than 3 years from the date of enlistment into the RFP. Time served in the RFP applies to the Soldier's 8-year military service obligation (MSO) as specified in the enlistment contract.
(2) All other RFP applicants (Non LPR), will contract into a projected unit, and MOS, with a training seat ship date that complies with current guidance. They will enlist into the RFP for 1 year. The MEPS GC will manually produce (not system generate) the DD Form 4-series for enlistment into the RFP. Time served in the RFP applies to the Warrior's 8-year military service obligation (MSO) as specified in the enlistment contract.
(3) MEPS Guidance Counselors will manage all RFP contracted Warriors in a separate file system in order to maintain accountability and ensure these Soldiers contract into the SELRES once eligible.
(4) Although not in a paid drilling status, all RFP Warriors are encouraged to take the Occupational Physical Assessment Test (OPAT) within the current OPAT policy guidance. States will confer with their Staff Judge Advocate (SJA) to ensure OPAT is in compliance with local regulations, state laws and statutes before administering the OPAT to Warriors in the RFP. This is the only activity RFP Warriors will participate in with the Recruit Sustainment Program (RSP).
e. RFP Phase 2 (LPR and Non-LPR).
(1) All RFP Warriors will enlist into the ARNG SELRES when eligible. The MEPS GC generates the NGB 22B to reflect ING time, executes the DD Form 4-series for enlistment in the SELRES for any authorized period of enlistment (3x5, 4x4, and 6x2) and updates the DD Form 1966. Time served in the RFP applies to the Warrior's 8-year military service obligation (MSO) as specified in the enlistment contract.
(2) Upon execution of the Phase 2 enlistment, the applicant will sign all applicable bonus addendums as outlined in current Selected Reserve Incentive Program (SRIP) policy.
(3) In the event the RFP Soldier fails to enlist or is determined to be unqualified to contract into the SELRES, the RRB will notify the Military Personnel Office to discharge the RFP Soldier.
ARNG INITIAL ENTRY TRAINING (IET) SEAT MANAGEMENT
a. SMOM 21-031 ETP for COVID-19
5-59. ARNG IET Seat Management (IAW AOC)
This section provides guidance to the 54 States, Territories, and the District of Columbia, with managing available training allocations.
a. Recruiting and Retention Leaders must recognize the training seat needs of high school and college students in certain circumstances in order to better utilize the 11-months of Initial Entry Training (IET) quota the ARNG receives. Each State RRB will follow this guidance when managing ship dates for new enlistments.
(1) A Currently In High School Junior (CIHSJR) must enlist within 270 days prior to entry on IADT and is authorized up to 36 paid IDT periods (nine months). These enlistees are the primary cohort for the Split Training Option (STO).
(2) A High School Senior (HSSR) will ship within 365 days from enlistment date and no earlier than 10 days after the high school graduation date.
(3) A Non-contracted Cadet/SMP applicant (09R1) and Contracted Cadet/SMP (09R2, who options to attend BCT) must enlist within 270 days prior to entry on IADT.
(4) A High School Diploma Graduate (HSDG) must ship within 90 days from the enlistment date and enlist into an MOS that meets the needs of the organization.
(a) HSDGs who enlist for a MOS from the Low Density MOS list or Top 10 State MOS list annotated in the current SRIP may ship at any time during the FY, with exception of 15 May – 30 June. This timeframe is typically held for HSSRs.
(b) HSDGs who are not enlisting into an MOS on the Low Density MOS List or Top 10 State MOS List but desire to ship outside the 90-day ship window will be afforded the opportunity. They will be projected and enlisted during the first five MEPS processing days of each month only. This allows the states the opportunity to utilize the HSDGs open ship window option and increase ARNG accessions at the beginning of each month. There are no exceptions to this rule.
b. Test Score CAT-IV (AFQT 16 – 30) applicants must enlist into an MOS that meets the need of the organization and ship to IADT within ship window established by the REQUEST Operations Center (ROC).
TATTOO / BRANDING / MUTILATION
Note: IAW ROB guidance, all applicants are required to have NGB Form 902 completed prior to enlistment.
E-2. Tattoos and Brandings (IAW AOC)
a. This guidance applies to non-prior service (NPS), glossary non-prior service (GNPS), and prior service (PS) applicants. All applicants who claim tattoos or brandings will have each tattoo or branding listed on the NGB Form 902 prior to enlistment. Tattoos that fall within the standard do not require the RRC signature on the NGB Form 902.
b. PS/GNPS applicants with previously documented tattoos on the neck or hands will be grandfathered, provided they possess the required validation memorandum in iPERMS. When the memorandum is not available, a workflow must be initiated containing the DD Form 2808 (or other applicable documents) from the previous enlistment period.
c. The Recruiting and Retention Commander (RRC) will make initial determination for new accessions that tattoos or brandings comply with Army policy and forward requests for exceptions to ARNG-HRR-O. This authority to make initial determination will not be delegated.
d. All tattoos identified as not being in compliance will have a workflow initiated by the State Operations to ARNG-HRR-O, to be submitted to the Director, Military Personnel Management (DMPM).
e. Exception to policy requests will be loaded under 'Tattoo Validation Memorandum and Photos' and will include -
(1) Memorandum from the RRC. The memorandum must request the exception including meritorious reason, size, location, description, and explanation of what the questioned tattoo means to the applicant.
(2) NGB Form 902.
(3) Applicant statement.
(4) USMEPCOM 680-3ADP (valid physical, with drug results, and AFQT score).
(5) Color photo of the tattoo in question.
f. Applicants who request an exception must have color photos taken in the following manner:
(1) Neck. All neck tattoo photos must show the applicant in a t-shirt with a clear view of the tattoo, along with measuring tape (or ruler) to show the length/size of the tattoo. The neckline of the t-shirt will not be pulled down; the t-shirt must lay flat, uninterrupted as worn (see attached examples 1 and 2, Tattoo on neck).
(2) Behind the ear. If the photo shows a tattoo behind the ear with the applicant pulling the ear towards the front for a clear view of the tattoo, a second photo must be taken that shows the tattoo without moving the ear (leave the ear in place, without pulling it at all). Photo must be taken at a 90 degree angle from front and show a full profile of the side head with the tattoo behind the ear. Photos of tattoos behind the ear must be shown along with a measuring tape (or ruler) to show the length/size of the tattoo (see
attached example 3, Tattoo behind ear).
(3) Hand. Requests will show the tattoo along with a measuring tape (or ruler) to show the length/size of the tattoo (see attached examples 4 and 5, Tattoo on hand). Be mindful, if the tattoo that violates policy is on the back of the hand and extends to the palm of the hand, at least two photos must be submitted with the request. If a tattoo is on the right hand, a picture of the applicant saluting with the right hand must be submitted.
g. The MEPS Guidance Counselor will validate all tattoo(s)/brand(s), via NGB Form 902, ensuring they are properly annotated. Questionable cases, including tattoos that may be viewed as extremist, derogatory, or sexist in nature, should be submitted to the ARNG-HRR-O for recommendation when an ETP may be required prior to accessing the applicant.
h. Exceptions that fail to meet the guidelines below will be returned without action.
PROCESSING RELIGIOUS ACCOMMODATIONS
IAW above references, the Army will allow individuals intending to enter service to submit a pre-accession request for religious accommodation waiver to AR 670-1 and receive a decision before entry.
Note: Any applicant who requests a Religious Accommodation for Immunization will not be enlisted into any of the Army's three components.
a. SMOM 18-013
b. DoD Memorandum
c. Army Guidance (milBook)
d. DoDI 1300.28
e. DoDI 6130.03
f. DoD Central Coordination Cell for Transgender Policy Implementation
g. DTM 19-004 - Military Service by Transgender Persons and Persons with Gender Dysphoria
h. USMEPCOM Policy Memorandum 2-6
i. Recruiter Fact Sheet
j. Applicant Fact Sheet
PRE-SERVICE ALCOHOL AND DRUG TESTING
4-18. Positive drug or alcohol test
Refer to Positive DAT retesting and waiver policy.
This section provides the administrative policy for the pre-service alcohol and drug-testing program (see 10 USC 978).
Each applicant for enlistment will be tested for the presence of alcohol and drugs at the time of physical examination. Any applicant who refuses to submit to this test will not be allowed to continue processing or to enlist (no exceptions).
Note: IAW USMEPCOM Reg 40-8, applicants who fail to provide a urine sample at time of processing must return to MEPS within three working days for a DAT. Any applicant who does not provide a specimen within three workdays is considered a “refusal to test”. The applicant is then placed in a 180-day disqualification period beginning from the day of the medical examination.
a. Applicants will be tested for the presence of alcohol and drugs as part of their physical examination. The initial analysis of each specimen requires at a minimum 72 hours for a result to be available. No further action is required for those applicants whose specimen is reported negative. Applicants whose specimen is positive during the initial analysis will have their specimens verified positive or negative. This process takes approximately 21 days. It is important to note that not all specimens found positive by the initial drug analysis are always confirmed positive. Various lawful substances and foods sometimes provide a positive indication, and therefore no conclusion should be reached until laboratory results have been received.
b. Applicants may be enlisted into the ARNG pending the result of drug tests; however, they will be informed prior to enlistment that if their test is confirmed positive they will be discharged.
c. Applicants who have a confirmed positive lab result will be discharged (separated) from the ARNG.
5-72. Disposition of records
Residual files on ARNG members will be maintained in accordance with ARNG regulations; however, cases involving separation for drug use will be maintained for not fewer than 3 years.
5-73. Military occupational specialty considerations
Any applicant who had a confirmed positive lab result and is subsequently qualified after the waiting period will not be authorized to enlist for any MOS, unit, or assignment that restricts enlistment because of documented misuse of drugs or alcohol.
5-74. Notification procedures
The MEPS will notify the Army liaison daily through the USMEPCOM Integrated Resource System database. The Army liaison will query the USMEPCOM Integrated Resource System database daily for the Drug and Alcohol Processing Eligibility Roster, which lists the test results and eligibility status of individuals processing for the RA and USAR.
5-75. Notification of applicants found positive
a. Applicants who test positive for drugs must be notified of their test results. MEPS will send a letter of notification directly to the applicant or enlistee according to appropriate USMEPCOM regulations.
b. Applicants and enlistees may also be sent a list of civilian drug and alcohol abuse treatment centers in their local area.
5-79. Invalid or unacceptable specimens
The specimens provided by applicants and/or enlistees will be protected by strict chain-of-custody procedures. As a result, the laboratory may on occasion reject damaged, spilled, or otherwise unacceptable urine samples. When this occurs, the guidance counselor will be notified by the MEPS. It is the responsibility of the Army liaison office to ensure prompt receipt of invalid or unacceptable urine specimens. The applicant and/or enlistee will be required to provide a replacement specimen as soon as possible, but not more than 3 working days from receipt of the notification. Resubmission of such sample may be accomplished at other MEPS, if necessary.
IAW AOC Para 2-1
a. Original documents below are required for all applicants for day of processing at MEPS in order to enlist.
(5) Valid photo ID (Driver’s License or State ID)
(a) Applicants who are applying for enlistment into a Military Occupational Specialty (MOS) that requires a valid motor vehicle driver's license, must possess a valid driver's license at the time of enlistment.
(b) A valid driver's license includes a provisional, intermediate, graduated, restricted, or any other terminology used by the State to identify a driver's license.
(c) The driver's license is not considered valid, when it is suspended or when it expires while the Soldier is attending Advanced Individual Training (AIT).
(d) The beginner or learner's permit may not be considered for a valid driver's license.
IAW AOC Para 2-7
f. Driver’s License. Applicants who are applying for enlistment into a Military Occupational Specialty (MOS) that requires a valid motor vehicle driver's license, must possess a valid driver's license at the time of enlistment. The driver's license must remain valid throughout the duration of the required training. A suspended driver’s license is not consider valid. Exceptions for this requirement are not authorized.
(1) Temporary paper copy license granting full driving privilege is acceptable, when it is a valid license within the issuing State and will not expire during the phase of training.
(2) Recruiters, Recruit Sustainment Program staff, and MEPS Guidance Counselors must be attentive to the expiration date of the driver's license and have awareness of State requirements when requesting a driver's license for military members. Questions related to these rules will be directed to the State Department of Motor Vehicles.
(3) The MEPS GC will validate the driver's license requirements during the before ship quality check.
IAW AOC Para 3-6
e. Driver’s License. PS and GNPS applicants who are not DMOSQ must possess a valid driver's license when enlisting into an MOS which requires a valid driver's license. The driver's license must remain valid throughout the duration of the required training. A suspended driver’s license is not consider valid. Exceptions for this requirement are not authorized.
(1) Recruiters, Recruit Sustainment Program staff, and MEPS GCs must be attentive to the expiration date of the driver's license and be aware of State requirements when requesting a driver's license for military
members. Questions related to these rules will be directed to the State Department of Motor Vehicles.
(2) The MEPS GC will validate the driver's license requirements during the before ship quality check.
IAW AOC Para 5-60
(5) Remain fully eligible through phase 2 ship date.
(a) Phase II shippers are not authorized to ship to an AIT that requires an operator’s/driver’s license if their license will expire during training.
(b) The license must be renewed prior to the Phase II reservation being pulled.